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Bid Limits

The Office of Procurement shall purchase or contract for all materials, supplies, equipment and contractual services according to defined money  monetary limits.

These monetary limits are adjusted each January 1st in accordance with the percentage change in the Consumer Price Index for All Urban Consumers: All Items (CPI-U) for the United States City Average as published by the United States Department of Labor, Bureau of Labor Statistics, for the 12-month period ending each September 30th.  The percentage change shall be neither less than 0% nor more than 3% and be rounded to the nearest $100.00.

The monetary limits as of January 1, 2021 are:

  • $0.00 to $5,400.00 - Solicitation is optional and at the discretion of the Chief Procurement Officer.
  • $5,400.01 to $13,500.00 - Solicitation is either telephonic or written and three qualified and responsible vendors are required as a minimum unless a reasonable effort fails to obtain a minimum.
  • $13,500.01 to $34,000.00 - Written quotations are required and four qualified and responsible vendors are required as a minimum unless a reasonable effort fails to obtain the minimum.
  • $34,000.01 and over – Advertising and formal competitive bidding or solicitation of proposals is required.

The CPI-U increased for the 12-month period ending September 2021 by 5.4%, therefore the monetary limits will be increased by the 3% maximum. 

The new monetary limits as of January 1, 2022 are:

  • $0.00 to $5,600.00 - Solicitation is optional and at the discretion of the Chief Procurement Officer.
  • $5,600.01 to $13,900.00 - Solicitation is either telephonic or written and three qualified and responsible vendors are required as a minimum unless a reasonable effort fails to obtain a minimum.
  • $13,900.01 to $35,000.00 - Written quotations are required and four qualified and responsible vendors are required as a minimum unless a reasonable effort fails to obtain the minimum.
  • $35,000.01 and over – Advertising and formal competitive bidding or solicitation of proposals is required.